OMA Owner Guide

Classrooms are the rooms or groups where children spend the day (for example “Infants” or “Toddlers”).

1. Tap Classrooms at the bottom, or follow the checklist item Add a classroom.
2. Tap the button to add a classroom.
3. Give it a name. Add capacity and age range if you know them.
4. Save.

Add every room you need before moving on.

1. Go to Manage → Team.
2. Invite each staff member by email.
3. Choose their role (Admin or Staff) and position if asked.
4. Assign them to the right classrooms.

They’ll get an email. When they accept, they can use OMA for your daycare.

If you’re the only person working right now: you can still assign yourself to classrooms so the checklist can move forward. Invite helpers later.

1. Go to Manage → Families and children (or follow the checklist).
2. You can either:
   • Invite by email — parent gets an email, creates their account, and finishes their family profile, or
   • Create the family yourself — add the parent contact and child now, and optionally send an invite when you save.
3. For each child, add what you know:
   • Name and date of birth
   • Allergies, special needs, notes
   • Photo (optional)
4. Add authorized pickups — the people allowed to pick the child up.
5. Mark who should receive messages and updates.

Tip: On a family’s page you can resend an invite if a parent hasn’t joined yet.

1. Open a classroom.
2. Enroll the children who belong in that room.

Until a child is enrolled, attendance and some classroom tools won’t line up the way you expect.

1. Go to Manage → Licenses and documents.
2. Upload handbooks, policies, licenses, or forms families need.
3. Share them with families from there when you’re ready.

1. Go to Manage → Notifications.
2. Allow notifications if your phone asks.
3. Choose what you want alerts for (messages, incidents, billing, camera security, invitations, and so on).

1. Go to Manage → OMA plan.
2. Pick the plan that fits you:

You can start on Free and upgrade later.

1. Go to Manage → Payments and tuition.
2. On any plan, add links families already use (Venmo, Cash App, PayPal, or a custom link) and send payment requests.
3. On Plus or Premium, you can also:
   • Connect Stripe so families can pay by card
   • Set tuition rates
   • Create statements and offer autopay

Follow the on-screen steps for Stripe — OMA walks you through connecting your bank/account.

1. Make sure you’re on the Premium plan.
2. In Business profile, enter your camera gateway information if your camera setup requires it.
3. Open the Cameras tab to view live streams.

Privacy note: If a parent tries to screenshot or record a livestream, OMA can log that attempt. Review those under Manage → Screenshot attempts.

Settings → Business profile. Add your contact details and time zone.

1. Open Families.
2. Tap Invite by email, or create a family yourself with a contact and child.
3. Add allergies, notes, and pickup people as needed.
4. Resend invites from the family page if someone hasn’t joined.

From Settings:

1. Licenses and documents — upload anything families should see.
2. Notifications — choose your alerts.
3. OMA plan — Free or Plus (nannies do not need Premium cameras).
4. Payments and tuition — add payment links; upgrade to Plus for card billing and statements.

Nannies do not use classrooms, team invites, check-in/out, or live cameras. That’s normal — those tools are for daycares.

On Home, the Here now section shows children who are checked in.

1. Open the child’s classroom, or open the child’s profile.
2. Tap check-in when they arrive.
3. When they leave, check them out and choose the authorized pickup person.

Share meals, naps, potty, or activities with parents.

For one child:

1. Open the child or family.
2. Tap Add update.
3. Choose the type, add details, attach a photo/video if you want, and send.

For a whole classroom:

1. Go to Manage → Activity updates.
2. Post a batch update for the room.

Parents can get a notification when you post (if they have alerts on).

1. Tap Messages.
2. Start a conversation:
   • About a child — tied to that child’s care
   • Direct — when available
   • Announcement — send to a classroom at once

1. Open the child (they need to be in a classroom).
2. Start a new incident, or go to Manage → Incident reports.
3. Fill in what happened, severity, actions taken, and any follow-up.
4. Save. Parents may need to acknowledge it (checkmark or signature), based on your business settings.
5. You can print or share a PDF, amend details later, or void a report if it was created by mistake.

Open the Cameras tab (Premium). Tap a camera to view full screen.

Open a family to:

• See contacts and children
• Call, text, or email a parent quickly
• Post a child update (meals, naps, activities, photos)
• Manage invites and pickup people

Same inbox idea as daycares — talk with families. Announcements by classroom are a daycare feature, so you won’t see that option.

Your control panel for profile, plan, payments, documents, and notifications.

• Create account and finish business profile
• Add classrooms
• Invite / assign staff
• Invite or add families and children
• Enroll children in classrooms
• Add authorized pickups
• Try one check-in and one activity update
• Send one test message to a parent who’s already joined
• Upload handbook or license (optional)
• Set payment links or connect Stripe
• Choose plan; set up cameras if Premium

• Create account and finish business profile
• Invite or add your families and children
• Add authorized pickups / notes
• Post one update with a photo
• Send one message
• Add payment links (and Plus billing if you want cards)
• Upload any documents families need